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          招募|聯合國教科文組織駐華代表處招募行政助理
          發布日期:2022-05-23 來源:聯合國教科文組織

          Title: ADMINISTRATIVE ASSISTANT


          Type of Contract: Service Contract


          Grade: SB3 peg 1


          Organization Unit: UNESCO Beijing Office


          Primary Location: UNESCO Beijing 


          Recruitment open to: Only candidates resident in China may apply for this post


          Duration of the Contract: 12 months, with possible extension 


          Deadline (midnight, local time): 09 June 2022


          OVERVIEW OF THE FUNCTIONS 

          OF THE POST


          Description of Responsibilities:


          Under the overall authority of the Director and direct supervision of the Finance and Administrative Officer, UNESCO Beijing Office, the incumbent shall provide administrative and financial assistance, and carry out the following duties and responsibilities:


          1.Assist the Finance and Administrative Officer (AO) in administrative and financial matters of the office. Timely recording of the imprest filing system.


          2.Assist in the preparation of bank forms and cheques for payment as approved by the Director and AO. Verify the banking information and process bank-transfer through on-line banking system.


          3.Verify that payment requests are in accordance with the financial rules and regulations, ensure proper document filing and tracking system.


          4.Maintain close communication with project unit staff regarding financial discrepancies for payments.


          5.Draft routine correspondence in Chinese for financial and administrative matters. Manage the office electronic access control system cards and assist in entrance pass issuance through coordination with the local diplomatic compound.


          6.Maintain the office petty cash, keeping accurate records and monitoring the reference number issuance for outgoing office letters and documents.


          7.Responsible for premises maintenance, office cleanliness, security management and liaison with the local compound management.


          8.Undertake additional responsibilities as may be assigned. 


          REQUIRED QUALIFICATIONS


          Education:


          ·Completion of secondary school education, technical and/or vocational training.


          Work experience: 


          ·A minimum of 4 years of professional experience in administrative positions and Office Management;


          ·At least 2 years of working experience working for or with international organizations or diplomatic bodies.


          Skills/Competencies:


          ·Demonstrating/safeguarding ethics and integrity;


          ·Demonstrate corporate knowledge and sound judgment;


          ·Self-development, initiative-taking;


          ·Facilitating and encouraging open communication in the team, communicating effectively;


          ·Creating synergies through self-control;


          ·Managing conflict;


          ·Capacity to work in a team as well as independently;


          ·Informed and transparent decision making.


          Languages:


          ·Excellent knowledge of English and Mandarine (oral and written).


          DESIRABLE QUALIFICATIONS


          Education:


          ·Specialized training / Secretarial certification, Management, accounting, and/or Public Relations/communication;


          ·A bachelors degree in a relevant area.


          Work experience: 


          ·Additional professional experience in administration areas such as finance, budgets, procurement, HR, Travel;


          ·Experience working for the UN.


          Skills/Competencies:


          ·Knowledge of UNESCO ERP (SAP) and administrative and informatics tools (iRIS, SISTER, DUO, etc.).


          Languages:


          ·Good knowledge of French.


          BENEFITS AND ENTITLEMENTS


          UNESCO's salaries are paid in local currency. Other benefits include 30 days annual leave. More details can be found on the ICSC Website:


          (https://icsc.un.org/rootindex.asp)


          Please note that UNESCO is a non-smoking Organization.


          A WRITTEN EXAMINATION MAY BE USED IN THE EVALUATION OF CANDIDATES.


          HOW TO APPLY


          Interested candidates should submit their application letter and CV in English to UNESCO Beijing office ao.beijing@unesco.org using the UNESCO CV form available on this link:


          https://en.unesco.org/careers/media/3705. 


          The deadline is Thursday 09 June 2022 at midnight (localtime).

          【關閉窗口】
          主辦單位:中華人民共和國人力資源和社會保障部
          京ICP備09079694號 京公網安備110401200230
          網站標識碼bm15000008                                    
          开嫩苞夹得好紧
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